Safety Committee Meeting Agenda & Minutes

OSHA Recommended Practices · State & Provincial Committee Rules | EHS Community Template

Organization / Facility

Meeting Date

Meeting Time

Meeting Location

Committee Chair / Facilitator

Recording Secretary

Next Meeting Date

SECTION 1 — ATTENDANCE

Name	Title / Department	Labor or Mgmt?	Present	Notes / Proxy

Total Members Present

Quorum Met? (Y/N)

Guest Attendees

SECTION 2 — REVIEW OF PREVIOUS MEETING

Minutes from previous meeting reviewed / approved? (Y/N)

Corrections / amendments to prior minutes

SECTION 3 — OPEN ACTION ITEMS FROM PRIOR MEETING

Item #	Action Item Description	Responsible Party	Original Due Date	Status (Open / Closed)

SECTION 4 — MEETING AGENDA & DISCUSSION NOTES

Standard agenda. Add facility-specific agenda items in open slots below.

4.1 — Injury & Illness Statistics Review (OSHA 300 Log, near-miss report, first-aid log)

Incidents this period: Injuries: _____ Near-misses: _____ First-aids: _____ Days away from work: _____

4.2 — Hazard Identification & Inspection Reports

Review safety inspection findings, near-miss reports, and employee-reported hazards since last meeting.

4.3 — Corrective Action Follow-up

Status of corrective actions from inspections, incidents, or prior meetings:

4.4 — Safety Program Updates / Policy Changes

Regulatory changes, new OSHA standards, policy updates, or upcoming audits:

4.5 — Training Status & Upcoming Training

Required training completions, gaps, and scheduled sessions:

4.6 — Emergency Preparedness Review

Drill schedule, EAP updates, first-responder rosters, fire extinguisher/AED inspections:

4.7 — Employee Safety Concerns / Suggestions

Concerns raised by employees (anonymous submissions, floor walk feedback, suggestion box):

4.8 — Additional Agenda Items

SECTION 5 — NEW ACTION ITEMS

Item #	Action Item Description	Responsible Party	Due Date	Priority (H/M/L)

SECTION 6 — SAFETY METRIC DASHBOARD (optional)

Metric	This Month	YTD	Prior Year	Target / Goal
Total Recordable Incident Rate (TRIR)
Days Away, Restricted, or Transferred (DART)
Near-Miss Reports Filed
Safety Inspections Completed
Training Hours Completed
Open Corrective Actions (total)

Committee Chair / Facilitator

Recording Secretary

Date Approved / Distributed

This template is provided for educational purposes by EHS Community (ehscommunity.com). Reference: OSHA's "Recommended Practices for Safety and Health Programs" (2016). The safety committee provisions in 29 CFR Part 1960 apply only to federal agencies, not private employers. Some states require a safety committee or, in some cases, safety meetings, for example Washington (WAC 296-800-130), Oregon (OAR 437-001-0765), Minnesota (Minn. Stat. § 182.676) and Nevada (NRS 618.383, more than 25 employees). In Canada, most provinces require a joint health and safety committee or representative above a set workforce size; check your province or territory.